Meeting Minutes 2014-2016
Lakeside at Pole Creek Townhomes Annual Meeting Minutes – July 23, 2016
The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Pole Creek Valley Pavillion and was called to order at 1:15 PM. A quorum consisted of 16 property owners. 30 people were in attendance. Nominations to fill 3 expiring board positions belonging to Paul Hollrah, Bob Shoop, and Joe Gregg were made. Paul Hollrah, Jordan Rhea, and Joe Gregg were nominated and with no further nominations made, were elected by acclimation. New board members will begin their positions in January, 2017. Chuck Nichols presented the treasurers report and stated that we are on track for our 2016 budget in income and expenses. One homeowner is delinquent in dues payment. Expenses remain for some landscaping and other small expenses. It was discussed that the fire department has recommended that tall grass growing near our townhomes is a fire hazard. Mike will investigate having someone mow the entire common area to remove this hazard and get back to the board. With no other business, the meeting was adjourned at 1:45 PM. Submitted by Paul Hollrah Lakeside Board of Directors Chuck Nicols chuck@tenplan.com Paul Hollrah paulhollrah@gmail.com Mike O’Donnell barkie14@live.com Joe Gregg joseph.gregg@comcast.net Bob Shoop RShoop@KSU.edu
Lakeside at Pole Creek Townhomes Board Meeting Minutes January 16, 2016
Established a quorum consisting of Paul Hollrah, Chuck Nichols, Bob Shoop, and Joe Gregg and meeting convened at 4:00 PM Chuck Nichols presented the treasurers report and noted that we had $20,905.13 in the account. A budget for 2016 was discussed and approved. The detail of the budget is on the web site. http://home.earthlink.net/~lakesideboard/ Two motions were made and seconded and approved unanimously: 1. The board approved Billy Sumerlin to do weed control for 2016. 2. Jay DeKovic was approved to provide irrigation system maintenance for 2016. Terms for the board members will be: Bob Shoop 1 Year remaining Joe Gregg 1 Year remaining Paul Hollrah 1 Year Mike O’Donnell 2 Years Chuck Nichols 2 Years Joe Gregg mentioned that it would be nice to have a list of resources for homeowners regarding repair and maintenance of our properties. As we collect names and contact information it will be posted on the web site for all to take advantage of. This list will be offered as a convenience only and no implied performance is suggested by the home owners association. The meeting was adjourned at 5:00 PM. Meeting adjourned. Submitted by Paul Hollrah
Lakeside at Pole Creek Townhomes Annual Meeting Minutes – July 11, 2015
The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Pole Creek Valley Pavillion and was called to order at 1:30 PM. A quorum consisted of 12 property owners and 12 proxies. 22 people were in attendance. A motion was made to approve the 2014 Annual Meeting minutes and with no corrections, they were approved unanimously. Chuck Nichols presented the treasurers report and we currently have approximately $22,655 in the bank. Expenses remain for some landscaping, weed control and other small expenses. An operating statement through June 30, 2015 was presented. Chuck explained that our projected expenses for 2015 are expected to be approximately the same as our income. Expiring board positions belonging to Paul Hollrah, Mike O’Donnell, and Chuck Nichols were noted. Volunteers to fill these position were solicited from the attendees but there were no volunteers. Paul, Mike, and Chuck had stated they would serve another term and all were nominated. With no further nominations made, all were elected by acclimation. New board members will begin their positions in January, 2016. With no other business, the meeting was adjourned at 1:45 PM. Submitted by Paul Hollrah Lakeside Board of Directors Paul Hollrah paulhollrah@gmail.com Chuck Nichols chuck@tenplan.com Mike O’Donnell barkie14@live.com Joe Gregg joseph.gregg@comcast.net Bob Shoop rshoop@ksu.edu
Lakeside at Pole Creek Townhomes Board Meeting Minutes June 7, 2015
Established a quorum consisting of Paul Hollrah, Chuck Nichols, Mike O’Donnell, and Joe Gregg and meeting convened at 2:00 PM Chuck Nichols presented the treasurers report and noted that we had approximately $35,000 in the account. The budget and operating statement for 2014 can be found on the lakeside web site. The 2015 Annual meeting was set for Saturday, July 11th at 12:30 PM at the Pole Creek Valley pavilion. Lunch will be provided. Two motions were made and seconded and approved unanimously: 1. The board approved a payment of $1,800 for landscaping for Building 24. 2. It was approved to spend up to $1,000 for additional solar lighting for the Lakeside Flagpole area. Mike O’Donnell will research and report via email to the board prior to making the expenditure. The meeting was adjourned at 3:00 PM. Meeting adjourned.
Submitted by Paul Hollrah
Lakeside at Pole Creek Townhomes Board Meeting Minutes January 31, 2015
Established a quorum consisting of Paul Hollrah, Bob Shoop, and Chuck Nichols and meeting convened at 4:00 PM Chuck Nichols presented the treasurers report and also a proposed budget for 2015. The budget was discussed and approved. The budget and operating statement for 2014 can be found on the lakeside web site. The board also voted to approve Billy Sumerlin for weed control for 2015 and Jay Dekovic for irrigation system maintenance. Terms for board members are: Bob Shoop 2 Years expiring in Dec 2016 Joe Gregg 2 Years expiring in Dec 2016 Paul Hollrah 1 Year expiring in Dec 2015 Mike O’Donnell 1 Year expiring in Dec 2015 Chuck Nichols 1 Year expiring in Dec 2015 It was discussed that on several occasions Grand County EMT’s have had difficulty locating homes in our neighborhood at night. Most units have a street number somewhere but most are also not visible at night. Bob Shoop volunteered to research to find if the County has some kind of standard sign that might prove to be both esthetic and visible at night. Meeting adjourned.
Submitted by Paul Hollrah
Lakeside at Pole Creek Townhomes Board Meeting Minutes Oct 11th, 2014
Established a quorum consisting of Paul Hollrah, Mike O’Donnell and Joe Gregg. Also present was Chuck Nichols. The board voted to appoint Chuck Nichols to the unexpired term of Mike Gregory. Chuck also volunteered to serve as treasurer. Chuck’s term runs through December, 2015. Seven units were scheduled to be re-stained in 2014 and it was reported that all have done so. The Colorado House and Senate have approved HB-1276 which deals with collection policies for HOA’s and the board approved having Kent Whitmer review and update our collection policies to make sure that we remain in compliance. Meeting adjourned.
Submitted by Paul Hollrah
Lakeside at Pole Creek Townhomes Annual Meeting Minutes – July 12, 2014
The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Pole Creek Valley Pavillion and was called to order at 12:45 PM. A quorum consisted of 12 property owners and 6 proxies. 22 people were in attendance. A motion was made to approve the 2013 Annual Meeting minutes and with no corrections, they were approved unanimously. Nominations to fill 3 expiring board positions belonging to Paul Hollrah, Ken Rozas, and Joe Gregg were made. Paul Hollrah, Bob Shoop, and Joe Gregg were nominated and with no further nominations made, were elected by acclimation. New board members will begin their positions in January, 2015. Mike Gregory presented the treasurers report and we currently have approximately $20,000 in the bank. Expenses remain for some landscaping and other small expenses. Changing the annual dues was discussed but no motion to change them was made. They will remain at $250 and be billed in January payable by March 31. With no other business, the meeting was adjourned at 1:15 PM. Submitted by Paul Hollrah Lakeside Board of Directors Paul Hollrah paulhollrah@gmail.com Ken Rozas krozas@sbcglobal.net Mike Gregory Michaelgregory02@aol.com Mike Odonnell barkie14@live.com Joe Gregg joseph.gregg@comcast.net
Lakeside at Pole Creek Townhomes Annual Meeting Minutes – July 12, 2014
The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Pole Creek Valley Pavillion and was called to order at 12:45 PM. A quorum consisted of 12 property owners and 6 proxies. 22 people were in attendance. A motion was made to approve the 2013 Annual Meeting minutes and with no corrections, they were approved unanimously. Nominations to fill 3 expiring board positions belonging to Paul Hollrah, Ken Rozas, and Joe Gregg were made. Paul Hollrah, Bob Shoop, and Joe Gregg were nominated and with no further nominations made, were elected by acclimation. New board members will begin their positions in January, 2015. Mike Gregory presented the treasurers report and we currently have approximately $20,000 in the bank. Expenses remain for some landscaping and other small expenses. Changing the annual dues was discussed but no motion to change them was made. They will remain at $250 and be billed in January payable by March 31. With no other business, the meeting was adjourned at 1:15 PM. Submitted by Paul Hollrah Lakeside Board of Directors Paul Hollrah paulhollrah@gmail.com Ken Rozas krozas@sbcglobal.net Mike Gregory Michaelgregory02@aol.com Mike Odonnell barkie14@live.com Joe Gregg joseph.gregg@comcast.net